Review and manage access permissions in Microsoft Copilot connectors

Admins can review and validate access permissions for each Microsoft Copilot connector directly from the connection details pane. This guide walks you through how to verify whether the configured permissions align with your intended settings, and what to do if they don't.

Why access permissions matter

Microsoft Copilot connectors index content from external data sources into Microsoft 365 Search and Copilot. To ensure secure and compliant access, it's critical that the access permissions configured during setup reflect your organization's intended visibility model.

Incorrect permission settings such as unintentionally granting access to "Everyone" can lead to oversharing of sensitive content.

Step 1: Open the connection details pane

1. Go to the Microsoft 365 Admin Center.

2. Navigate to Copilot > Connectors > Your Connections.

3. Select the connector you want to review.

4. In the connection overview, click on the connection name to open the details pane.

   

Step 2: Review the access permissions

In the connection details pane, locate the Permissions section. This section shows one of the following settings:

• Only people with access to this data source: The connector respects source system ACLs (Access Control Lists).
• Visible to everyone: The connector grants access to all users in the organization.

Step 3: What if the permissions don't look right?

If the access permissions don't match your intended configuration, you must:

1. Delete the existing connection.
2. Recreate the connection using the Custom setup flow to explicitly configure access permissions.